Face-to-face event of the Spanish Presidency of the Council of the European Union

All contracted staff and/or volunteers involved in this activity shall comply with the following safeguarding guidelines:

• Take all appropriate measures to safeguard participants and to prevent their staff, including volunteers, who may be involved in the activity from sexually exploiting or sexually abusing any person.
• Ensure compliance with all applicable laws in carrying out their responsibilities including all applicable laws relating to the safeguarding of children under the age of 18, prevention of discrimination and prevention of sexual abuse and exploitation.
• Have a complaints reporting mechanism in place and take appropriate measures to respond promptly to complaints received when minors are not safeguarded or a situation arises that may cause harm (directly or indirectly, physical or psychological) to any participant in the activities carried out under the contract.
• Take appropriate action promptly upon receipt of complaints received when participants of the activity are not safeguarded. For any eventuality, you can write to: dpd@mdsocialesa2030.gob.es
• Situations where staff and/or volunteers may be in contact with a minor or any other compromising situation involving both physical and/or digital contact during or after activities should be avoided.
• No participant shall be treated differently for personal reasons, preferences or prejudices.
• Information about trauma or abuse of participants will not be sought in a premeditated way.
• You will not participate in or contribute to the exploitation/abuse of participants, or any other activity that may cause them harm (directly or indirectly, physical or psychological).
• No sexual activity of any kind (with or without contact) with a minor.
• No behaviour that is unsafe for participants or illegal will be solicited, participated in or condoned.
• No gifts, money or goods will be given to participants and no special treatment will be given to any participant.
• Inappropriate, harassing, abusive, abusive, sexually provocative, humiliating, degrading or culturally insensitive language or behaviour towards participants shall not be used.
• No form of sexual activity, including payment for services or sexual acts, with minors or participants shall be engaged in or facilitated.
• No participant shall be physically punished or intentionally harmed in any way.
• No form of illegal drugs or substances shall be used in the workplace or in any work-related context where participants are present or where they are not supervised by their legal representative or person in charge of them at the time.
• All information to which he/she has access as a result of his/her involvement in the activity related to child protection or sexual abuse cases shall be kept confidential, unless he/she is requested to provide the information by a competent authority or by those responsible for the investigation.

In relation to the use of images, stories and personal data:

• It is expressly forbidden to capture or share images, stories or personal details of participants in the activities developed in compliance with the object of this contract who are in a situation of vulnerability, such as those in conflict with the law, those associated with armed groups or forces, refugee or migrant children, or victims of sexual violence, without the express authorisation of the social entities that are intervening directly with the participants, of the participants themselves and of the coordinating team of this process.
• No photos, videos or stories of participants may be captured or shared that may put them at risk or show them in a vulnerable, humiliating or degrading way.
• Participants will not be asked to tell a story or take part in an action that is not part of their own story or experience.
• No photos, videos, stories or captions will be manipulated.
• Social media will not be used to solicit or befriend a participant and their images will not be disseminated on personal social media sites (or corporate social media sites) unless informed consent and validation is obtained from the social entities and The Child Governance Project coordinating team.
• If a participant initiates contact or seeks to have an interaction with labour and/or volunteer staff of the successful bidder beyond matters related to this contract, the communication will be immediately diverted to their legal representatives or the person responsible for their participation.